A payroll senior administrator plays a crucial role in the human resources department of an organisation, overseeing the payroll process to ensure that employees are paid accurately and on time. This position involves a blend to technical, analytical, and interpersonal skills, as the job requires managing complex payroll systems, interpreting employment laws, and addressing employee queries
Payroll processing and management:
Oversee the preparation and processing of the organisation's payroll in a timely and accurate manner.
Compliance with Payroll SOPs
Calculate and process special payments like bonuses, severance, and back pay.
Collect and verify timesheets and rosters for Freelance employees.
Calculate pay according to hours worked incorporating leaves and overtime.
Accurately calculate and report employee tax withholdings, unemployment fund and workers compensation fund.
Handle the end-to-end payroll process, including collecting, calculating, and entering data to issue salaries to employees. This includes regular salaries, overtime, bonuses, and any other forms of compensation.
Compliance and reporting:
Maintain up-to-date knowledge of payroll tax laws and regulations.
Prepare and submit payroll related documents, such as tax filings, third party payments
Generate reports for finance and HR departments, including monthly, quarterly, and year-end reports.
Prepare and submit payroll-related reports, including tax reports and documents necessary for audits.
Maintain accurate and up-to date payroll records and employee files. Ensure confidentiality and security of payroll.
System management and configuration:
Work close with Sage partners on any system related issues
Manage and configure the payroll system to ensure efficient operations.
Implement improvements to payroll processes and systems for increased efficient and accuracy.
Collaborate with IT department to resolve any system issues
Employee communication:
Serve as the point of contact for employee inquiries related to payroll.
Provide training and support to employees on the of payroll-related systems.
Ensure that employees understand their payslips and the components of their compensation.
Collaboration and support:
Work closely with HR and finance department.
Assist with audits by providing records and documentation to auditors.
Participate in HR projects such as implementation of new benefits or compensation plans.
Requirements and qualifications:
A bachelor’s degree in accounting, finance. Human resources or related field is typically required.
Five + years’ experience in payroll
Strong understanding of payroll tax laws and statutory Laws.
Familiar with general accounting principles
Experience with SAGE 300 is essential
Excellent analytical, organisational, and time management skills
Proficient in Microsoft Office Suite, with advance Excel skills
Strong communication and interpersonal skills, capable of explaining complex payroll issues
Knowledge of freelance payment will be an advantage.
Experience in data collection, entry and reporting with great attention to detail and confidentiality.
Solid knowledge of relevant legislation, policies and regulations
Computer savvy with working knowledge of relevant software
Exquisite math and numerical skills
Outstanding organisational and time management skills
Excellent written and verbal communication abilities
Strong organisational and time management skills to meet payroll deadlines
Ability to identify and resolve discrepancies in payroll data.
Ability to accurately calculate payroll amounts, deductions, and contributions.
